Human Resources » Background Checks / Clearances

Background Checks / Clearances

 
The State of Pennsylvania has taken a big step in keeping children safe by passing the PA Act 153 of 2014. This law helps to ensure that any adults who come in contact with children, either paid employees or unpaid volunteers, complete a comprehensive and regularly updated criminal and child abuse background check.

Norwin School District is pleased to announce Safe Kids, an online system that streamlines the acquisition, processing, and tracking of background checks and clearances for District employees, substitutes, volunteers, club sponsors, boosters and contractors. Safe Kids is the District's means of tracking and approving Clearance and Background check information. Establishing a Safe Kids account does not automatically get you the appropriate clearances and background checks. You must visit the appropriate website and obtain each clearance.
 
CLEARANCE INFORMATION 

ACT 34 CLEARANCE (PA Criminal Background Check)
Must be renewed every five (5) years

ACT 151 CLEARANCE (PA Child Abuse History)
Must be renewed every five (5) years
PLEASE NOTE: When creating an application for your Child Abuse History clearance, you will be asked for a KEYSTONE ID. This ID is a "USERNAME" that you create for yourself to log into the system. Please ensure that you write it down for future reference.

FBI CHECK (New Company - IdentoGO)
(Federal Criminal History - Fingerprint)
Must be renewed every five (5) years

Service Code to use when Applying:
- 1KG6XN *
*There is a service code for VOLUNTEERS, however, the fee for a volunteer FBI clearance is $1.00 cheaper than the fee to obtain the same clearance for employment purposes. If you obtain a volunteer FBI check, you are NOT able to use it for employment purposes, and will have to pay for it again, should the need arise. It is suggested that you use the Employee Service Code.

FAQ'S on new fingerprinting procedures

 
ACT 126 TRAINING (Child Abuse Recognition and Reporting Training)
Must be renewed every five (5) years

THERE ARE 2 PARTS TO THIS TRAINING; BOTH ARE MANDATORY
(Part I) - University of Pittsburgh - FREE 
(Part II) - SAS Portal - FREE 
* See attached instructions for SAS Portal

For VOLUNTEERS ONLY who have been a PA resident for the past ten (10) consecutive years

ACT 24 FORM
(Self-Reporting Arrest/Conviction - 3 pages)
 
(For permanently hired employees and Substitute Cafeteria Workers and Cafeteria Monitors)
 
ACT 168 (for Newhires Only) 
A Sexual Misconduct/Abuse Disclosure Release Form must be filled out and returned to the Human Resources Office for:
(1) Current Employer, regardless of whether the employer is a school entity and/or whether the applicant is employed in a position that involves direct contact with children;
(2) All former employers that were school entities (regardless of job title); and
(3) All former employers where the applicant was employed in a position that involved direct contact with children.
 
PRE-EMPLOYMENT DRUG TESTING
All permanently hired employees will be required to submit to a pre-employment drug screening at his/her own expense. For additional details, please refer to the District policy for Pre-Employment Drug Testing. (Policies are consistent for Administrative, Professional & Classified Employees)
 
SAFE KIDS CLEARANCE APPLICATION 
All employees including subs, student teachers, coaches, volunteers, etc. will be required to complete a Safe Kids Application before being issued a Photo ID badge and/or being permitted on school property or to begin working. Please allow ample processing time for your Safe Kids account to be approved before expecting to work. 

The Safe Kids Software system offers these convenient features:
  • Efficient tracking of applicable background checks/clearance documents.
  • Email notifications of background checks/clearance expiration.
  • Easy update and renewal of your applicable background checks/clearances. All clearances MUST be renewed every 5 years.
  • COMING SOON: Anytime access to your background checks/clearances documents on file.
  • Upon approval, access to the Norwin School District ACT 153 clearance compliance certificate.
 
How to submit your Background Checks/Clearances via the Safe Kids System:
  • Determine what background checks and clearance documents you will need using the chart below.
  • Obtain the determined clearances and background checks by accessing the sites hyperlinked in the chart header row. NOTE: The Safe Kids system will also outline how to obtain each clearance once you access the site and establish an account.
  • Access the Safe Kids system via the link below.
  • Create an account and enter your demographic information. Please note that the email address you provide will be used for expiration notices.
  • Obtain clearance documentation and upload the documentation yourself or by visiting a clearance processing center at the district (see chart below for locations.)
  • District personnel will process and approve your background checks and clearance documents.
  • You will receive an email when your documents have been accepted. The email will include a link for a certificate of compliance. To be ACT 153 compliant, please print and retain the certificate, and be prepared to show your certificate, along with valid photo ID, in order to volunteer, work or assist with District sponsored events.
  •  Please note that establishing a Safe Kids account does not automatically get you the appropriate clearances and background checks. You must visit the appropriate clearance/background check website and obtain each clearance/background check which is to be uploaded to your Safe Kids account
 
Uploading your Clearance Documents into the Safe Kids system tips:
Smartphone apps such as Camscanner, can be used to take photos and create PDF versions of documents, for easy upload into the system.
 
CLICK HERE to review the Norwin School District Clearances (Certifications) policy which includes definitions and examples of each staff and volunteer type.
 
PHOTO ID CENTER HOURS
Tuesday, Wednesday and Thursday

7:30 AM to 11:30 AM

And

1:15 PM to 3:15 PM

Hours are subject to change during summer months and for holiday

 
 
Employee Type Act 34 Act 151 FBI Act 24 Act 126 Act 168 (New Hires) Who processes your Account?
Full/Part-Time Staff  Needed  Needed  Needed  Needed  Needed Needed HR Department at Administration Building
Assistive/ Independent
Volunteers and Volunteer Chaperones
Needed
(FREE)
 Needed
(FREE)
 Needed*       Main office of a school your student(s) attend
Volunteer Coaches/Sponsors  Needed
(FREE) 
 Needed
(FREE)
 Needed*   Needed   Needed  Needed Athletic Office at Norwin High School
Athletic Event Staff  Needed  Needed Needed  Needed  Needed Needed Athletic Office at Norwin High School
Contracted Services
 Needed  Needed  Needed  Needed  Needed Needed  HR Department at Administration Building
 
* Per Act 15, FBI (Fingerprint/Federal Criminal History) is NOT required if: 1) the volunteer has been a resident of the Commonwealth of PA during the entirety of the previous 10-year period (waiver form required); or 2) if not a resident of the Commonwealth of PA – during the entirety of the previous 10-year period, but has received an FBI clearance/certification at any time since establishing a residency in the Commonwealth of PA and provides a copy of the clearance/certification